Independent process & automation consultant
The processes nobody wants to touch, running on their own.
Permits, compliance, finance and quality — the processes full of rules, exceptions and no room for error. I map them, fix them with data and automate them, so they stop depending on the one person who knows how they work.
a year freed up by automating permit filing
Read the case studya year of manual finance work removed
Read the case studycountries run on one finance system
Read the case studyquality score, up from 60–70%, with no software
Read the case studyEvery company has a process only one person understands.
It has dozens of rules, a few exceptions nobody wrote down, and a spreadsheet holding it together. It works — until that person goes on holiday, a regulation changes or volume doubles. Then it becomes the bottleneck: fines, wrong invoices, missed deadlines and hours of manual checking every week.
I turn those processes into systems: the rules written down, the data cleaned up, the repetitive part automated — and people left to handle only the exceptions.
Sound familiar?
Press the ones that are true.
Processes with rules, exceptions and no room for error.
I don’t do marketing, design or sales funnels. I work on the processes behind the business — the ones that cost real money when they go wrong.
Switched off, on purpose:
- Marketing
- Design
- Sales funnels
Compliance & regulatory filings
Permits, licences and filings across jurisdictions that each work differently — submitted, tracked and followed up without someone checking portals by hand.
Finance operations
Taxes, commissions, VAT, payment plans and reconciliation calculated by rules and closed to the cent — not rebuilt in spreadsheets every month.
Operations & procurement
Requests, purchase orders, shipments and project records in one source of truth, so work moves without being chased.
Quality & process design
Measure what nobody measures, remove the steps that add nothing and standardise the rest — often the biggest win comes before any automation.
What changed after the system went in.
Live, running todayDelivered
Clients are described by type, not name. Every figure comes from the project’s own records.
Permit filing across US counties, states and cities, automated
A US construction-technology company (prior in-house role)
Permit and licence filing cut from 35 minutes to 5 per permit — about 2,600 hours a year freed up, the work of more than one full-time person.
86%less time per permit (35 → 5 minutes)Finance operations for a five‑country rental operator
A short-term rental operator in Europe, Australia and the US
About 1,000 hours a year of manual finance work removed — while the business grew from one country to five.
~1,000hours a year of manual finance work removed — about half a full-time roleOne operating system for a US design-build firm
A US design-build and FF&E firm
Between June and September, one custom platform replaced HubSpot and Monday.com — and now holds every client conversation, project, deal and shipment in one place.
38,000+client & vendor emails captured and linked to the right clientPayment plans and collections, reconciled in one system
A Dutch education company selling programmes on instalment plans
€2M+ in payment plans moved out of spreadsheets into one system — every instalment scheduled, every payment reconciled and every overdue balance visible.
€2M+contracted revenue managed in one system
Want to know what this would look like in your business?
Understand it first. Fix it with data. Then automate.
- Step 1
Free assessment
FreeDescribe the process in the form. Within two business days I email back a one-page written review: where the time, risk and money are going, roughly what it costs, and what I would fix first. No call needed.
See an example assessment → - Step 2
Audit
$1,500About two weeks. I map how the process really runs — every rule, exception and hand-off — and hand you a written plan, in priority order. $1,500, credited to your first month if we continue.
- Step 3
Improve
$3,000 / moThe monthly partnership. I build, run and keep improving your processes, one request at a time from an open queue — so nothing is ever “out of scope”. Nothing goes live without your sign-off. 3-month minimum.
- Step 4
Maintain
$1,000 / moOnce a process runs well, I keep it that way: monitoring, fixes and updates when rules change, with a short monthly report. Month to month.
How billing works
Billed monthly in advance, no hourly invoices. After the minimum, stop any time with 30 days’ notice — everything runs in your accounts and stays yours.
Several processes at once?
Embedded: two requests in parallel and priority response, as your part-time head of automation — $6,000/mo.
- Operator
- Gustavo Valenzuela
- Role
- Process and automation consultant
- Clients
- Companies in the US and Europe, a small number at a time
- Languages
- English and Spanish
- Hours
- US Central time, overlapping US business hours and the European morning
You work directly with the person who builds it.
I’m Gustavo Valenzuela, a process and automation consultant working with companies in the US and Europe. I’ve automated permit filing across US counties, states and cities, built a quality function from zero, and run the operations platform of a US design-build firm — owning the systems, not advising from the outside.
I take on a small number of companies at a time, so the person who maps your process is the person who builds and runs the system — no account managers, no hand-offs to juniors. I use automation in my own practice too, which is how one senior consultant delivers without agency overhead.
Questions buyers ask first.
Not answered here? Ask in the form — every message gets a written reply.
What happens after I send the form?
I read it myself. If your description is short, I may email you up to three questions first. Within two business days you get a one-page written assessment: where the time, risk and money are going, roughly what it costs, and what I would fix first. It’s yours to keep whether or not we work together.
What kind of processes do you work on?
Internal processes with many rules and little room for error: regulatory filings and permits, taxes and commissions, invoicing and reconciliation, quality control, procurement and project operations. If a mistake in it costs money and only one person really understands it, it’s a good fit.
What kind of companies do you work with?
Growing companies — typically 10 to 200 people — in any industry. The common thread is not the sector but the process: complex, rule-heavy and too important to keep running on spreadsheets and memory.
What don’t you do?
Marketing, design, websites, ads, sales funnels and customer-facing chatbots. Mechanismo works only on internal processes.
What does it cost?
The assessment is free. The Audit is $1,500, credited to your first month if we continue. After that I work on a monthly partnership: Improve at $3,000/mo (3-month minimum) while we build, and Maintain at $1,000/mo once things run well. Billed monthly in advance; no surprises.
Can I just buy a one-off project?
Yes, when it makes more sense: a fixed price, 50% to start and 50% at go-live, with two rounds of changes included. Afterwards most clients move to Maintain, because rules change and systems need looking after.
Will we have to replace our current tools?
Usually not. The work is fixing the process and connecting what you already pay for. When a spreadsheet has outgrown itself, I’ll say so and show you the option.
Who owns what you build?
You do. It runs in your accounts and comes with written documentation of every rule, so you’re never locked in to me.
What if something happens to you?
Nothing stops working. Everything runs in your accounts, every rule is documented in plain language, and handing over to your team or another developer is part of every build.
How do you handle our data and system access?
I work only with access you grant and can revoke at any time, and I’m happy to sign your NDA. Your data stays in your systems and is never used to train AI models.
Do you work in Spanish?
Yes — natively. This whole site is available in Spanish.
Get a free written assessment.
Tell me which process is costing you the most time, risk or money. Within two business days you get a one-page written review: what I see, roughly what it costs, and what I’d fix first. I read every message myself. No sales calls, no newsletter.
See an example assessment →What happens next
- I read your message — personally.
- Within 2 business days: your one-page written review, by email.
- If it’s a fit: a $1,500 Audit, credited to your first month.
Prefer email? Write to [email protected]
Message received.
Thanks — your message arrived. You’ll have a written reply by email within two business days.
- 01I read your message — personally.
- 02Within 2 business days: your one-page written review, by email.
- 03If it’s a fit: a $1,500 Audit, credited to your first month.